Office

Duties

2012 Compensation

President

Elected - This person will chair all the board and member meetings, coordinate Wills Park schedules and show dates for following year. Call board meetings, set all meeting locations. Act as intermediary between show grounds and show participants. Assist in promotion of Rolling Hills Club.

Volunteer credits and 100 classes per year.

Vice President

Elected - Assist president with above duties, sign checks for club expenses, stand in if president is absent from meetings, work with Wills Park on show dates, book speakers for January, February, May and June club meetings

Volunteer credits and 48 classes per year.

Treasurer

Elected - Keep track of all funds going into and out of Rolling Hills Club, setup bank account if needed, sign checks, balance the checking account, provide account balance information.  File year end taxes.

Volunteer credits and 60 classes per year.

Correspondence Secretary

Elected - Provide club newsletters and correspondence within the club and its members. Provide electronic copy of newsletters to the webmaster for posting on the website.

Volunteer credits and 60 classes per year.

Show Secretary

Elected - Provide all record keeping of rider/horse entrants, keep track of work credits, meeting attendance, and show and year end points. Assign numbers to riders, track member numbers and member information. Provide participant status to the webmaster for posting on the website. Provides a list of stalls and shavings requirement to the Barn Manager.

Volunteer credits, 40 class credits and a budget of $650/show.

   Assistant 1

Appointed by above - Assists with above duties during show day and show preparation.

Paid a total of $150 per show

   Assistant 2

Appointed by above - Assists with above duties during show day and show preparation.

Open Ring Chairperson

Elected - Provides all coordination required for the open ring to run. Organizes and hires the ring judge and the ring helpers, as described below.

Volunteer credits, 40 class credits and a budget of $400/show. ($520/ double judged show)

   Judge

Hired by above - Judge the show.

Up to maximum determined by board members.

   Gate Person

Appointed by above - Coordinate class entrants (may be the same person as the ring chair).

Paid from above budget.

   Steward

Appointed by above - Coordinate class entrant paperwork, help setup ring.

$10.00/hr first 10 hrs then $20/hr.

   Ribbon Distributor

Appointed by above - Hand out ribbons.

Paid from above budget.

   Announcer

Appointed by above - Announce class participants, class results, class sponsors, and write down score and points of participants for day end and year end awards.

$10.00/hr first 10 hrs then $20/hr.

Hunter Ring Chairperson

Elected - Provides all coordination required for the hunter ring to run. Organizes and hires the ring judge and other people required to run the ring, as shown below.

Volunteer credits, 40 class credits and a budget of $400/show. ($520/double judged show)

   Judge

Hired by above - Judge the show.

Up to maximum determined by board members.

   Gate Person

Appointed by above - Coordinate class entrants and paperwork (may be the same person as the ring chair).

Paid from above budget.

   Jump Assistants

Appointed by above - Coordinate class entrants, help setup and adjust jumps.

$32

   Ribbon Distributor

Appointed by above - hand out ribbons.

Paid from above budget.

   Announcer

Appointed by above - Announce class participants, class results, class sponsors, and write down score and points of participants for day end and year end awards.

$10.00/hr first 10 hrs then $20/hr.

   Timer

Appointed by above - Keep track of the time for all timed events.

Paid from above budget.

Running Ring Chairperson

Elected - Provides all coordination required for the running ring to run. Organizes and hires the ring judge and other people required to run the ring, as shown below.

Volunteer credits, 20 class credits and a budget of $150/show.

   Timer

Appointed by above - keep track of all the entrants times.

$10.00/hr first 10 hrs then $20/hr.

   Gate Person

Appointed by above - coordinate class entrants (may be the same person as the ring chair).

Paid from above budget.

   Ribbon Distributor

Appointed by above - hand out ribbons.

Paid from above budget.

   Announcer

Appointed by above - Announce class participants, class results, class sponsors, and write down score and points of participants for day end and year end awards, keep track of time for events.

$10.00/hr first 10 hrs then $20/hr.

Beginner Ring Chairperson

Elected - Provides all coordination required for the beginner ring to run, organizes all the people required to run the ring, as shown below.

Volunteer credits, 20 class credits and a budget of $350/show. (455/double judged show)

   Judge

Hired by above - Judge the show.

Up to maximum determined by board members.

   Gate Person

Appointed by above - coordinate class entrants (may be the same person as the ring chair).

Paid from above budget.

   Ribbon Distributor

Appointed by above - hand out ribbons.

Paid from above budget.

   Announcer

Appointed by above - Announce class participants, class results, class sponsors, and write down score and points of participants for day end and year end awards.

$10.00/hr first 10 hrs then $20/hr.

Award Chairperson

Volunteer - Choose the types of ribbons or trophies or other prizes within the boards budget, order the ribbons, and get the ribbons to the ring before the start of the show and collect them at the end of the show. Also orders the year end awards, and provides a selection of the types of year end awards to be chosen by the board or club members.

Volunteer credits and 20 class credits per year.

Barn Manager

Volunteer - Assign stalls to participants, unlock the stalls and verify that they have shavings for the stalls. Must be at show grounds Friday evening and Saturday morning to open the stalls and coordinate.

Volunteer credits, 40 class credits and $200/show.

   Shavings
   Distributor

Appointed by above - Handle the distribution of shavings for people that order the shaving, or need shavings the day of the show. Must have means of transporting the shavings around the park.

$8.00/hr.

Web Master

Volunteer - Determine hosting service for website, design and implement the web pages, take information supplied from the secretary and show secretary and publish this information on the web site.   Design and implement a user friendly, informative web site, throwing in some fun and games when possible.

Volunteer credits and 60 class credits per year.

Additional Board Members

Elected officials - May be required when board members are voting on an issue.  At least one of the three board members must be present during the entire show day.  Additional board members shall be one of the show officials during the show day.

1^st Year Board Member is responsible for coordinating with the club meeting location

2^nd Year Board Member is responsible for advertising

3^rd Year Board Member is a check signer and responsible for fielding question from the question line or email

Volunteer credits and 20 class credits per year.

Additional Ring Help (Show Volunteers)

Volunteers appointed by any board member - extra people can be used to set up ring equipment, take down ring equipment, move fences and gates, or any other work where extra help is needed.

Volunteer credits, work credits, or meeting credits.

Banquet Committee

Volunteers - This group of people is responsible for organizing the year end banquet. They find the location, select the dates, pick the menu, and organize the caterer and other vendors needed to support the banquet. Selections should be approved by the club members at the regular meetings.

Volunteer credits.

Ad Committee

Volunteers - This group of people find sponsors for the yearly flyer. They collect money for the club by selling ads in the flyer. They organize the printing and distribution of the flyer. This is an important group as far as generating revenue for the club through ads in the flyer.

Volunteer credits, gets to place free ad in flyer.